Job Description

Job Description

Job Description

Description:

Position Summary

The Executive Assistant provides high-level administrative, analytical, and project support to multiple members of the executive leadership team. This role goes beyond traditional administrative duties — serving as a key partner in data reporting, project coordination, and presentation development . The ideal candidate is proactive, detail-oriented, and thrives in a dynamic environment where priorities shift frequently.

Key Responsibilities

• Provide high-level administrative support to multiple senior leaders, managing calendars, priorities, and confidential information with professionalism and accuracy.
• Prepare and refine reports, correspondence, and presentations for leadership and board meetings.
• Develop and maintain operational dashboards, KPI reports, and performance summaries using Excel, PowerPoint, and ERP/CRM data (Epicor Prophet 21, Paylocity, etc.).
• Track strategic initiatives, ensuring accurate data reporting and timely communication across departments.
• Coordinate and support cross-functional projects, M&A integration tasks, and company-wide initiatives.
• Create polished PowerPoint presentations and visual materials that translate complex data into clear executive insights.
• Serve as a liaison between executives and internal teams, ensuring follow-through and alignment on key priorities.
• Own the process for coordinating company events.

Experience:

• 1-3 years in an Executive Assistant, Operations Analyst, or Project Coordinator role or equivalent experience.
• Experience in a multi-leader or cross-functional support environment .
• Strong proficiency in Microsoft Office Suite , especially Excel (pivot tables, VLOOKUP/XLOOKUP, data visualization) and PowerPoint .
• Familiarity with ERP and CRM systems (Epicor Prophet 21, Salesforce, HubSpot, etc.) and comfort handling data exports.

Skills:

• Exceptional organization, time management, and attention to detail.
• Strong written and verbal communication skills.
• Analytical mindset with the ability to synthesize data into actionable insights.
• Proven ability to manage multiple priorities and maintain composure under pressure.
• Discretion, integrity, and sound judgment in handling confidential information.

Preferred Attributes

• Background in industrial distribution, manufacturing, or B2B environments .
• Experience with project management tools (Smartsheet, Asana, or MS Project).
• Comfort working in a private-equity or growth-oriented organization where reporting and metrics are key.
• Capable of anticipating needs and providing proactive solutions before being asked.

Compensation & Benefits

• Competitive salary and performance-based bonus eligibility.
• Comprehensive health, dental, and vision insurance.
• 401(k) with company match.
• Paid time off and holidays.
• Opportunities for professional development and growth within a rapidly expanding organization.

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