Job Description

Office Admin/Coordinator

We are hiring an Office Admin/Coordinator for our client, a moving and storage company in Wilsonville, OR! Were looking for a reliable and motivated individual with a positive attitude, strong work ethic, and the ability to thrive in a fast-paced environment. Join us on this journey, and let NEXTAFF of Beaverton help you grow. Apply today!

What you will receive as an Office Admin/Coordinator:

• Starting Pay: $20-21/hr (depending on experience)
• Shift: Monday - Friday : 8am to 5pm (Saturdays OT as needed)
• Medical, Dental, and Vision Available
• Contract-to-Hire
• Located in Wilsonville, Oregon
• Paid weekly (every Friday)

What you will be doing as an Office Admin/Coordinator:

• Customer Service & Communication
• Serve as the first point of contact for customers via phone, email, and in-person
• Address customer inquiries, concerns, and scheduling requests promptly and professionally
• Maintain a sense of urgency and empathy when handling service issues or complaints
• Phone and Call Center Support
• Handle a high volume of incoming and outgoing calls related to move coordination, follow-ups, and appointment confirmations
• Relay information accurately to the dispatch and operations teams
• Office Coordination & Administrative Tasks
• Manage office supplies and ensure a clean, organized workspace
• Support office staff with scheduling, document filing, and internal communication
• Coordinate with field crew and warehouse staff to ensure daily operations run smoothly
• Data Entry & Record Keeping
• Input customer data, service details, and transaction records accurately into internal systems
• Maintain and update spreadsheets using Microsoft Excel
• Ensure all documentation is complete, organized, and compliant with company policies
• Software & Technology Use
• Utilize Microsoft Outlook for internal and customer communications
• Create, edit, and manage Excel spreadsheets for scheduling and reporting
• Learn and adapt to industry-specific software platforms as required

What you need to have as an Office Admin/Coordinator:

• Superior customer service skills (Required)
• Previous phone or call center experience (Preferred)
• Strong computer literacy, with proficiency in Microsoft Outlook and Excel (Mandatory)
• Excellent multitasking and organizational abilities
• Prior office and data entry experience (Preferred and Required, respectively)
• A proactive attitude and ability to handle time-sensitive situations
• Dependable transportation to and from work
• Must be able to pass a background check and drug screening

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